The event policy for in-person participants


The health and safety of our in-person participants is of the highest priority at the Warsaw Security Forum (WSF). WSF will strictly follow all Covid-19 virus regulations and recommendations of the Polish government and the World Health Organization, which will come into force before October 5th, 2021. When completing the online registration, we ask that all in-person participants indicate whether they have been vaccinated, tested, and/or have already contracted Covid-19. This information will be kept confidential and only be used internally to prepare for additional health measures. Before the Forum begins in October, WSF may also require in-person participants to present their vaccination certificates or negative Covid-19 test results. Further information regarding the current national regulations may be found on the Republic of Poland’s governmental website.

Due to the increased health and safety requirements, additional hygiene measures have been implemented, such as the installing of disinfectant dispensers and the systematic cleaning and disinfecting of frequently touched surfaces (furniture, door handles, toilets, microphones, etc.). WSF will provide face masks to all in-person participants.

WSF kindly asks that all in-person participants follow standard sanitary procedures. We recommend keeping a distance of at least 1.5 meters between participants, washing hands regularly with soap and warm water for at least 30 seconds, as well as using the alcohol-based hand sanitizers provided on site.

Please note that WSF will not take any responsibility nor be held liable for any medical costs incurred or injuries and sicknesses contracted during an in-person participant’s trip to Warsaw. A more detailed health protocol will follow in due course, but please be assured that WSF will do everything possible to ensure a safe event in October.


The Warsaw Security Forum 2021 is an invitation-only event. The invitations are personal and non-transferable. Only one person – the addressee – may take part in the event in-person. The registration will be open until August 6, 2021. Should there be no action taken before the aforementioned date, the invitation will be offered to other on our waitlist. Due to pandemic restrictions, the Forum can only be attended by a limited number of 500 participants.

In the event should an invited in-person participant no longer be able to come to the conference, and as such would like to either send a delegate on their behalf or extend the registration period, the invitee must contact WSF at as soon as possible. Please, however, note that WSF reserves the right to decline such requests.


Please note that WSF covers accommodation costs of the following guest categories: Speakers/Moderators and New Security Leaders. All in-person participants are entitled to a reduced price for accommodations at the event venue, DoubleTree by Hilton Warsaw, but only for a limited availability of suites on a first-come, first-served basis. To learn more click here. 

Should you have any questions regarding the cancellation policy or if you have any queries in relation to your stay in the Hotel, please contact the Reservations Department directly at: or tel:+48 22 278 00 02.


A gratuity-based, open bar reception with continual service will be made available to all in-person participants, offering both non-alcoholic beverages (tea, coffee, water, juice) and finger foods (sandwiches, sweet and savory pastries). Only designated in-person participants will be served seated lunch.


The registration desk opens at 7:30AM on October 5, 2021. All in-person participants are encouraged to collect their badges and welcome packets at their earliest convenience to avoid excessive queuing. The registration desk will be open on both days of the event until 5:00PM.

In adherence to WSF’s security measures, all in-person participants must wear their badges at all times during the Warsaw Security Forum 2021. The badges are non-transferable. Should the badges be lost, the participant must be notified WSF immediately at the Registration Desk.


The Warsaw Security Forum is organized by Casimir Pulaski Foundation and the Warsaw Office of the German Marshall Fund of the United States. All inquiries regarding WSF can be directed to